Paperless System For FSM Congress



Pohnpei State, FM 96941

Tel: (691) 320-2324 I 2325 I 2326 I 2327 I 2338 I 2707 I 5838

Fax: (691) 320-5122



Invitation to Bid



The Congress of the Federated States of Micronesia requests a proposal for the procurement and provision of a workflow management system. The proposal offers an end-to-end solution to the current issues of FSM Congress with regards to handling interdepartmental requests such as Travel Authorization, Purchase Requisition, Payment Processing, Personnel Action, routing for reviews and approvals, etc., and establishment of central repository for all relevant documentation.


Project Objectives


o   To provide a solution that will unify the management of workflow processing from the worksites across  Congress.

o   Based on the workflows defined, allow the FSM Congress to configure SLAs per process stage, to include, notifications to core users when certain threshold are reached.

o   To implement a detailed system audit trail that trail will be based on user actions or based on documents processed.

o   To provide a central repository for all digital documents that will allow authorized users to search for and retrieve essential records provided during processing.


Bid Price The Bidder shall indicate on the appropriate form prescribed in this Bidding Document the unit prices and total bid price of the goods, he proposes to supply under the Contract. Form prescribed for quoting of prices, should be typed and printed on the bidder’s letterhead. Any alteration/correction must be initialed. Every page of the bid is to be signed and stamped at the bottom.


Bid Currencies.  Prices shall be quoted in U. S. Currencies.


Bids must be submitted by the Bidder and received by the Director of Administration on / or before by 10th  of  October 10, 2019. Bids received later than the time and date specified will stand summarily rejected. The Government reserves the right to reject any or all bids.


Acceptance of Bid and Award Criteria. The Bidder whose bid is found to be most closely conforming to the Evaluation Criteria prescribed herein and having the lowest evaluated bid, if not in conflict with any other law, rules, regulations or policy of the Government of Federated States of Micronesia, shall be awarded the Contract, within the original or extended period of bid validity.







Notification of Award.  Prior to the expiration of the period of bid validity, the Procuring Agency shall notify to the successful Bidder in writing that his bid has been accepted. The notification of award shall constitute the formation of the Contract between the Procuring Agency and the successful Bidder. BID FORM.


Date of the Opening of Technical Bid Letter of Intention Name of the Contract :{Add name}



BID FORM- Name of the Contract :{Add name} To: To: Director of Administration, Congress of the Federated States of  Micronesia


Dear Sir,


Having examined the bidding documents, including all pertinent facts, the receipt of which is hereby acknowledged, we, the undersigned, offer to supply and deliver the Goods under the above-named Contract in full conformity with the said bidding documents and at the rates/unit prices described in the price schedule provided in Financial Bid or such other sums as may be determined in accordance with the terms and conditions of the Contract. The above amounts are in accordance with the Price Schedules attached herewith and are made part of this bid. We undertake, if our Financial Bid is accepted, to deliver the Goods in accordance with the delivery schedule specified in the schedule of requirements.


We agree to abide by this bid, for the Bid Validity Period specified in the bidding documents and it shall remain binding upon us and may be accepted by you at any time before the expiration of that period. Until the formal final Contract is prepared and executed between us, this bid, together with your written acceptance of the bid and your notification of award, shall constitute a binding Contract between us.


We understand that you are not bound to accept the lowest or any Financial Bid you may receive. We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in FSM.


We also confirm that if our bid is accepted, shall be liable jointly and severely for the execution of the contract Signed: In the capacity of [insert: title or position] Duly authorized to sign this bid for and on behalf of [insert: name of Bidder].


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